--- title: Congress and Expo Manager – Strategy, Growth & Operations at Aptos Global description: We’re Hiring: Kolkhida Congress Manager – Strategy, Growth & Operations Kolkhida is entering its next stage of development. We are looking for a strategic, entrepreneurial and highly hands-on Congress --- # Congress and Expo Manager – Strategy, Growth & Operations **Company:** Aptos Global **Location:** Tbilisi, Georgia **Posted:** 2026-09-02 **Apply by:** 2026-10-17 [Apply / View original posting](https://www.linkedin.com/jobs/view/4459932641) ## Job description We’re Hiring: Kolkhida Congress Manager – Strategy, Growth & Operations Kolkhida is entering its next stage of development. We are looking for a strategic, entrepreneurial and highly hands-on Congress Manager who can define where Kolkhida should be in five years while personally managing the work required to grow and deliver it today. This is a dual strategic and operational role. The successful candidate will initially be the only team member fully dedicated to Kolkhida Congress. They will work with the support of the APTOS marketing team, but will personally own and coordinate the congress’s development, promotion, delegate acquisition, sponsorship, partnerships, logistics and execution. This role is not suitable for someone who only wants to create strategies and delegate implementation. We need someone equally comfortable developing a five-year vision, approaching potential sponsors, coordinating branding, negotiating with hotels and solving operational issues during the congress. Key ResponsibilitiesCongress Strategy and Development Create a clear five-year development strategy for Kolkhida Congress. Define the congress’s future positioning, scale, audience, geographic reach and competitive differentiation. Identify new scientific, educational, networking and commercial formats. Develop an annual growth roadmap with objectives, budgets, KPIs and measurable milestones. Identify opportunities to expand Kolkhida’s international reputation, partnerships and delegate base. Develop a sustainable commercial model covering delegate revenue, sponsorships, partnerships and additional income streams. Sponsorship and Commercial Partnerships Research and identify companies that could sponsor, exhibit at or partner with Kolkhida. Personally approach potential sponsors and present the commercial value of participating. Prepare sponsorship and exhibition packages together with the relevant internal teams. Lead sponsor meetings, presentations, negotiations and follow-up communication. Build long-term relationships with medical, pharmaceutical, aesthetic, technology and other relevant companies. Ensure that all sponsor commitments and contractual deliverables are fulfilled. Identify opportunities to increase sponsorship and exhibition revenue each year. Delegate Acquisition and Communication Develop and execute the delegate acquisition strategy for local and international markets. Work with the APTOS marketing team on campaigns, content, databases, registration communication and promotional materials. Build relationships with clinics, doctors, medical associations, distributors and professional communities. Coordinate invitations, registration processes, delegate communication and customer support. Monitor registration performance and introduce actions when delegate acquisition is below target. Develop strategies to increase repeat attendance and build a long-term Kolkhida community. Branding and Marketing Coordination Take ownership of how Kolkhida is positioned and communicated across all touchpoints. Coordinate the development of the congress’s branding, key messages, campaigns and promotional materials with the APTOS marketing team. Prepare clear marketing briefs and ensure that all materials are delivered on time. Coordinate website content, email campaigns, social media communication, advertising and partner promotion. Ensure that the congress experience is consistent with Kolkhida’s positioning before, during and after the event. Congress Organization and Operations Create and manage the complete congress timeline, budget and operational plan. Coordinate venues, hotels, room allocations, accommodation, transfers and guest requirements. Communicate and negotiate with hotels, production companies, technical suppliers, agencies, catering providers and other vendors. Manage contracts, quotations, deadlines, payments and supplier deliverables. Coordinate congress halls, exhibition areas, registration zones, networking spaces, dinners and social events. Oversee speaker invitations, schedules, travel, accommodation and on-site requirements. Work with scientific stakeholders to coordinate the programme, sessions and speaker communication. Manage on-site operations and resolve problems quickly during the congress. Lead post-event evaluation, reporting and follow-up with delegates, speakers, sponsors and partners. Team and Organizational Development Initially manage the congress directly with support from the APTOS marketing team and external suppliers. Identify which roles and capabilities Kolkhida will require as it grows. Create a phased plan for building a dedicated Kolkhida team. Recruit, onboard and lead new team members when the scale of the congress requires it. Establish clear processes, responsibilities, templates and operating standards. Build an organization that can scale and operate sustainably without depending on one person. Who We Are Looking For A strong strategic thinker who can translate a five-year vision into annual action plans. A highly hands-on manager who is prepared to personally execute and coordinate operational work. Proven experience in international congresses, conferences, large-scale events or comparable platforms. Experience in delegate acquisition, sponsorship sales, partnerships or business development. Strong project-management and organizational skills. Confidence in approaching companies, presenting proposals and negotiating commercial agreements. Experience managing hotels, venues, speakers, suppliers, budgets and event logistics. The ability to manage multiple workstreams and deadlines simultaneously. Strong leadership, communication, negotiation and problem-solving abilities. Fluency in English; additional languages are an advantage. Experience in medical aesthetics, healthcare, scientific congresses or professional education is preferred. What Success Looks Like During the first year, this person will: Develop a clear five-year vision and growth roadmap for Kolkhida. Take full ownership of planning and delivering the next congress. Strengthen delegate acquisition and sponsor engagement. Improve operational processes and commercial performance. Define the structure and resources required for Kolkhida’s future growth. Over time, this person will be expected to transform Kolkhida into a larger, internationally recognized and commercially sustainable congress supported by its own dedicated team. This is an opportunity for someone who wants to do more than organize an annual event. It is a chance to build the future of an international congress. --- 🔔 [Monitor similar jobs on Gurify](https://gurify.com/?utm_source=techgeo&utm_medium=jobboard&utm_campaign=monitor_similar&role=Congress+and+Expo+Manager+%E2%80%93+Strategy%2C+Growth+%26+Operations) — get alerted when matching roles are posted in Georgia. ```json {"@context":"https://schema.org/","@type":"JobPosting","title":"Congress and Expo Manager – Strategy, Growth & Operations","description":"

We’re Hiring: Kolkhida Congress Manager – Strategy, Growth & Operations Kolkhida is entering its next stage of development. We are looking for a strategic, entrepreneurial and highly hands-on Congress Manager who can define where Kolkhida should be in five years while personally managing the work required to grow and deliver it today. This is a dual strategic and operational role. The successful candidate will initially be the only team member fully dedicated to Kolkhida Congress. They will work with the support of the APTOS marketing team, but will personally own and coordinate the congress’s development, promotion, delegate acquisition, sponsorship, partnerships, logistics and execution. This role is not suitable for someone who only wants to create strategies and delegate implementation. We need someone equally comfortable developing a five-year vision, approaching potential sponsors, coordinating branding, negotiating with hotels and solving operational issues during the congress. Key ResponsibilitiesCongress Strategy and Development Create a clear five-year development strategy for Kolkhida Congress. Define the congress’s future positioning, scale, audience, geographic reach and competitive differentiation. Identify new scientific, educational, networking and commercial formats. Develop an annual growth roadmap with objectives, budgets, KPIs and measurable milestones. Identify opportunities to expand Kolkhida’s international reputation, partnerships and delegate base. Develop a sustainable commercial model covering delegate revenue, sponsorships, partnerships and additional income streams. Sponsorship and Commercial Partnerships Research and identify companies that could sponsor, exhibit at or partner with Kolkhida. Personally approach potential sponsors and present the commercial value of participating. Prepare sponsorship and exhibition packages together with the relevant internal teams. Lead sponsor meetings, presentations, negotiations and follow-up communication. Build long-term relationships with medical, pharmaceutical, aesthetic, technology and other relevant companies. Ensure that all sponsor commitments and contractual deliverables are fulfilled. Identify opportunities to increase sponsorship and exhibition revenue each year. Delegate Acquisition and Communication Develop and execute the delegate acquisition strategy for local and international markets. Work with the APTOS marketing team on campaigns, content, databases, registration communication and promotional materials. Build relationships with clinics, doctors, medical associations, distributors and professional communities. Coordinate invitations, registration processes, delegate communication and customer support. Monitor registration performance and introduce actions when delegate acquisition is below target. Develop strategies to increase repeat attendance and build a long-term Kolkhida community. Branding and Marketing Coordination Take ownership of how Kolkhida is positioned and communicated across all touchpoints. Coordinate the development of the congress’s branding, key messages, campaigns and promotional materials with the APTOS marketing team. Prepare clear marketing briefs and ensure that all materials are delivered on time. Coordinate website content, email campaigns, social media communication, advertising and partner promotion. Ensure that the congress experience is consistent with Kolkhida’s positioning before, during and after the event. Congress Organization and Operations Create and manage the complete congress timeline, budget and operational plan. Coordinate venues, hotels, room allocations, accommodation, transfers and guest requirements. Communicate and negotiate with hotels, production companies, technical suppliers, agencies, catering providers and other vendors. Manage contracts, quotations, deadlines, payments and supplier deliverables. Coordinate congress halls, exhibition areas, registration zones, networking spaces, dinners and social events. Oversee speaker invitations, schedules, travel, accommodation and on-site requirements. Work with scientific stakeholders to coordinate the programme, sessions and speaker communication. Manage on-site operations and resolve problems quickly during the congress. Lead post-event evaluation, reporting and follow-up with delegates, speakers, sponsors and partners. Team and Organizational Development Initially manage the congress directly with support from the APTOS marketing team and external suppliers. Identify which roles and capabilities Kolkhida will require as it grows. Create a phased plan for building a dedicated Kolkhida team. Recruit, onboard and lead new team members when the scale of the congress requires it. Establish clear processes, responsibilities, templates and operating standards. Build an organization that can scale and operate sustainably without depending on one person. Who We Are Looking For A strong strategic thinker who can translate a five-year vision into annual action plans. A highly hands-on manager who is prepared to personally execute and coordinate operational work. Proven experience in international congresses, conferences, large-scale events or comparable platforms. Experience in delegate acquisition, sponsorship sales, partnerships or business development. Strong project-management and organizational skills. Confidence in approaching companies, presenting proposals and negotiating commercial agreements. Experience managing hotels, venues, speakers, suppliers, budgets and event logistics. The ability to manage multiple workstreams and deadlines simultaneously. Strong leadership, communication, negotiation and problem-solving abilities. Fluency in English; additional languages are an advantage. Experience in medical aesthetics, healthcare, scientific congresses or professional education is preferred. What Success Looks Like During the first year, this person will: Develop a clear five-year vision and growth roadmap for Kolkhida. Take full ownership of planning and delivering the next congress. Strengthen delegate acquisition and sponsor engagement. Improve operational processes and commercial performance. Define the structure and resources required for Kolkhida’s future growth. Over time, this person will be expected to transform Kolkhida into a larger, internationally recognized and commercially sustainable congress supported by its own dedicated team. This is an opportunity for someone who wants to do more than organize an annual event. It is a chance to build the future of an international congress.

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