--- title: executive and team assistant at GRATA DMC description: EXECUTIVE & TEAM ASSISTANT Location: Tbilisi, Georgia Type: Full-time, on-site Reports to: Chief Executive Officer About Grata DMC Grata is a destination management company operating across Georgia, A --- # executive and team assistant **Company:** GRATA DMC **Location:** Tbilisi, Georgia **Posted:** 2026-08-18 **Apply by:** 2026-10-02 [Apply / View original posting](https://www.linkedin.com/jobs/view/4452586959) ## Job description EXECUTIVE & TEAM ASSISTANT Location: Tbilisi, Georgia Type: Full-time, on-site Reports to: Chief Executive Officer About Grata DMC Grata is a destination management company operating across Georgia, Armenia and Azerbaijan through our own offices in each country — not through subcontracted local agents. We design and deliver MICE programmes, incentive travel and certified Catalyst Global teambuilding for international corporate clients. We are a small senior team. Everyone here has real scope and real responsibility. The role We are looking for an Executive & Team Assistant to support the CEO and the wider Tbilisi office. This is a combined role: part executive support, part office coordination. You will be the person who knows where everything is, what is due, and who has not yet replied. Responsibilities Manage the CEO's calendar across three markets and multiple time zones Organise international business travel: flights, hotels, visas, transfers, itineraries Prepare and format documents, presentations and client-facing materials Coordinate communication between the Tbilisi, Yerevan and Baku offices Track deadlines and follow up on outstanding items with internal and external parties Maintain filing, contracts and administrative records Support the team with day-to-day office operations and during the events Assist with recruitment administration: scheduling interviews, managing candidate correspondence Requirements Essential Fluent Georgian, Russian and English — written and spoken Minimum 2 years' experience as an assistant, coordinator or office manager Confident with complex calendar and travel management Strong written communication in all three languages Proficiency with Microsoft Office and Google Workspace Discretion and reliability — this role involves confidential business and personal matters The temperament to follow things up without being asked twice Advantageous Experience in travel, hospitality, events or MICE Familiarity with visa and international travel documentation Exposure to recruitment or administrative HR processes What we offer Competitive salary Direct exposure to how international MICE operates across three markets A role with genuine scope — this is not diary management Health insurance Professional development and training How to apply Send your CV and a short covering note in English to irma@gratadmc.com, with the subject line "Executive & Team Assistant". Applications are reviewed on a rolling basis. We aim to complete this process by early September. --- 🔔 [Monitor similar jobs on Gurify](https://gurify.com/?utm_source=techgeo&utm_medium=jobboard&utm_campaign=monitor_similar&role=executive+and+team+assistant) — get alerted when matching roles are posted in Georgia. ```json {"@context":"https://schema.org/","@type":"JobPosting","title":"executive and team assistant","description":"

EXECUTIVE & TEAM ASSISTANT Location: Tbilisi, Georgia Type: Full-time, on-site Reports to: Chief Executive Officer About Grata DMC Grata is a destination management company operating across Georgia, Armenia and Azerbaijan through our own offices in each country — not through subcontracted local agents. We design and deliver MICE programmes, incentive travel and certified Catalyst Global teambuilding for international corporate clients. We are a small senior team. Everyone here has real scope and real responsibility. The role We are looking for an Executive & Team Assistant to support the CEO and the wider Tbilisi office. This is a combined role: part executive support, part office coordination. You will be the person who knows where everything is, what is due, and who has not yet replied. Responsibilities Manage the CEO's calendar across three markets and multiple time zones Organise international business travel: flights, hotels, visas, transfers, itineraries Prepare and format documents, presentations and client-facing materials Coordinate communication between the Tbilisi, Yerevan and Baku offices Track deadlines and follow up on outstanding items with internal and external parties Maintain filing, contracts and administrative records Support the team with day-to-day office operations and during the events Assist with recruitment administration: scheduling interviews, managing candidate correspondence Requirements Essential Fluent Georgian, Russian and English — written and spoken Minimum 2 years' experience as an assistant, coordinator or office manager Confident with complex calendar and travel management Strong written communication in all three languages Proficiency with Microsoft Office and Google Workspace Discretion and reliability — this role involves confidential business and personal matters The temperament to follow things up without being asked twice Advantageous Experience in travel, hospitality, events or MICE Familiarity with visa and international travel documentation Exposure to recruitment or administrative HR processes What we offer Competitive salary Direct exposure to how international MICE operates across three markets A role with genuine scope — this is not diary management Health insurance Professional development and training How to apply Send your CV and a short covering note in English to irma@gratadmc.com, with the subject line \"Executive & Team Assistant\". Applications are reviewed on a rolling basis. We aim to complete this process by early September.

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