--- title: Executive Assistant at EmpireOne BPO Solutions, Inc. description: Executive Assistant to the CEO The Role We need an Executive Assistant who operates as the other half of her brain: someone who sees three steps ahead, closes loops without being asked, and keeps the --- # Executive Assistant **Company:** EmpireOne BPO Solutions, Inc. **Location:** Tbilisi, Georgia **Posted:** 2026-11-09 **Apply by:** 2026-12-24 [Apply / View original posting](https://www.linkedin.com/jobs/view/4487673970) ## Job description Executive Assistant to the CEO The Role We need an Executive Assistant who operates as the other half of her brain: someone who sees three steps ahead, closes loops without being asked, and keeps the business running underneath her so she can stay focused on clients and growth. This isn't a calendar-and-coffee role. You'll own contract redlines, vendor negotiations, onboarding and offboarding, and the CEO's calendar and inbox, with real authority to make decisions and move things forward on her behalf. What Success Looks Like 30 days: You've taken full ownership of the CEO's calendar and inbox triage, and you know every active contract, vendor, and open onboarding/offboarding item without being briefed. 60 days: You're running RFPs and vendor comparisons independently, drafting redlines with minimal review, and vendors and candidates deal directly with you instead of routing through the CEO. 90 days: The CEO can hand you an ambiguous problem, from a contract dispute to a last-minute travel change, and trust you to solve it and tell her what you decided, not ask her what to do. What You'll Own Contracts & Vendor Relationships Review, redline, and negotiate NDAs, MSAs, and partnership agreements, with the judgment to know what's a dealbreaker and what's not Run RFPs and RFIs end to end: vendor comparisons, pricing negotiation, and LOAs Own invoicing and timesheet collection for subcontractors and vendors, and track who's been paid People Operations Run onboarding and offboarding fully: account provisioning (email, SharePoint, M365, CRM, Canva, Krisp), access revocation, equipment, and buddy assignments Build interview kits and support recruiting for open roles Keep the org chart and access permissions current and accurate at all times Executive Support Manage the CEO's calendar, travel, and conference schedule, adjusting on the fly as priorities shift Triage her inbox: route what others should own, flag what she needs to see, and handle the rest yourself Manage domain, website, and account credentials (GoDaddy, CRM, M365), including 2FactorAuthentication and password recovery Business Development Support Manage sponsorship tracking and logistics for the Forward Table Dinner Series and other events Build and maintain clean CRM data and contact lists to support outreach Serve as the intake point for podcast sponsor and guest requests What You Bring Must-have: 2+ years supporting a founder, CEO, or senior executive directly Experience reviewing or redlining contracts and managing vendor relationships Comfort making decisions and taking action without waiting for sign-off on every step Sharp written communication, since you'll be writing on the CEO's behalf to clients and vendors Nice-to-have: Experience with M365, SharePoint, and CRM administration Background in a professional services, agency, or consulting environment Event or sponsorship coordination experience Skills Required Claude (AI-assisted workflows for drafting, research, and process management) Contract review and redlining Vendor negotiation and RFP/RFI management Microsoft 365 and SharePoint administration CRM management and data hygiene Calendar and inbox management for an executive Business writing, for redlines, vendor emails, and client-facing correspondence Domain and account administration (GoDaddy or similar), including credential and 2FA management Event and sponsorship coordination Discretion with confidential and sensitive information Who Thrives Here Someone hands-on and proactive who doesn't need things spelled out twice. You'll work directly with the CEO, day in and day out, anticipating what she needs before she asks. You catch what falls through the cracks, keep contracts, vendors, and onboarding moving without a nudge, and make sure nothing sits waiting on her desk. If you'd rather solve a problem than flag it and wait, this is your role. --- 🔔 [Monitor similar jobs on Gurify](https://gurify.com/?utm_source=techgeo&utm_medium=jobboard&utm_campaign=monitor_similar&role=Executive+Assistant) — get alerted when matching roles are posted in Georgia. ```json {"@context":"https://schema.org/","@type":"JobPosting","title":"Executive Assistant","description":"

Executive Assistant to the CEO The Role We need an Executive Assistant who operates as the other half of her brain: someone who sees three steps ahead, closes loops without being asked, and keeps the business running underneath her so she can stay focused on clients and growth. This isn't a calendar-and-coffee role. You'll own contract redlines, vendor negotiations, onboarding and offboarding, and the CEO's calendar and inbox, with real authority to make decisions and move things forward on her behalf. What Success Looks Like 30 days: You've taken full ownership of the CEO's calendar and inbox triage, and you know every active contract, vendor, and open onboarding/offboarding item without being briefed. 60 days: You're running RFPs and vendor comparisons independently, drafting redlines with minimal review, and vendors and candidates deal directly with you instead of routing through the CEO. 90 days: The CEO can hand you an ambiguous problem, from a contract dispute to a last-minute travel change, and trust you to solve it and tell her what you decided, not ask her what to do. What You'll Own Contracts & Vendor Relationships Review, redline, and negotiate NDAs, MSAs, and partnership agreements, with the judgment to know what's a dealbreaker and what's not Run RFPs and RFIs end to end: vendor comparisons, pricing negotiation, and LOAs Own invoicing and timesheet collection for subcontractors and vendors, and track who's been paid People Operations Run onboarding and offboarding fully: account provisioning (email, SharePoint, M365, CRM, Canva, Krisp), access revocation, equipment, and buddy assignments Build interview kits and support recruiting for open roles Keep the org chart and access permissions current and accurate at all times Executive Support Manage the CEO's calendar, travel, and conference schedule, adjusting on the fly as priorities shift Triage her inbox: route what others should own, flag what she needs to see, and handle the rest yourself Manage domain, website, and account credentials (GoDaddy, CRM, M365), including 2FactorAuthentication and password recovery Business Development Support Manage sponsorship tracking and logistics for the Forward Table Dinner Series and other events Build and maintain clean CRM data and contact lists to support outreach Serve as the intake point for podcast sponsor and guest requests What You Bring Must-have: 2+ years supporting a founder, CEO, or senior executive directly Experience reviewing or redlining contracts and managing vendor relationships Comfort making decisions and taking action without waiting for sign-off on every step Sharp written communication, since you'll be writing on the CEO's behalf to clients and vendors Nice-to-have: Experience with M365, SharePoint, and CRM administration Background in a professional services, agency, or consulting environment Event or sponsorship coordination experience Skills Required Claude (AI-assisted workflows for drafting, research, and process management) Contract review and redlining Vendor negotiation and RFP/RFI management Microsoft 365 and SharePoint administration CRM management and data hygiene Calendar and inbox management for an executive Business writing, for redlines, vendor emails, and client-facing correspondence Domain and account administration (GoDaddy or similar), including credential and 2FA management Event and sponsorship coordination Discretion with confidential and sensitive information Who Thrives Here Someone hands-on and proactive who doesn't need things spelled out twice. You'll work directly with the CEO, day in and day out, anticipating what she needs before she asks. You catch what falls through the cracks, keep contracts, vendors, and onboarding moving without a nudge, and make sure nothing sits waiting on her desk. If you'd rather solve a problem than flag it and wait, this is your role.

","identifier":{"@type":"PropertyValue","name":"TechGeo","value":"4487673970"},"url":"https://techgeo.ge/job/executive-assistant-5098763","jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Tbilisi, Georgia","addressCountry":"GE"}},"hiringOrganization":{"@type":"Organization","name":"EmpireOne BPO Solutions, Inc."},"directApply":false,"datePosted":"2026-11-09","validThrough":"2026-12-24T23:59:59+04:00"} ```