Manager of Administration and operational support (Maternity Cover)

Company Description QSPEED ROBOTICS specializes in custom-designed robotics, conveyor, and automation systems for manufacturing, packaging, and warehousing industries. Our company is located on Kakheti Highway, Lilo district of Tbilisi. We are looking for an organized and reliable Manager of Administration and operational support to join our team for a maternity cover. In this role, you will keep our office running smoothly. You will manage daily administrative tasks, handle local purchasing, support HR and finance, and organize company events. Please note: English is our primary working language , so you must be able to communicate fluently and without hindrance on a daily basis. Key Responsibilities Office & Operations Management Oversee daily administrative and clerical tasks to keep the office running efficiently. Help supervise program operations to ensure they meet organizational goals. Manage office supplies, local purchasing, and general daily workflows. Handle all incoming and outgoing messages and inquiries. Organize company events, meetings, and conferences, including booking travel and accommodations. Finance & Logistics Support Manage the office budget and process invoices accurately. Prepare monthly financial reports (covering local supplies, imports, and exports). Physically check incoming deliveries and receipts against waybills to ensure accuracy. HR & Document Support Draft official documents, letters, presentations, and reports. Support HR by updating employee records, arranging interviews, and helping onboard new hires. Perform any other relevant duties assigned by management to support the team. Key Qualifications & Requirements Language Skills: Fluent in English. You must be able to speak, write, and communicate in English clearly. Experience: Background in office management, administration, or operations is highly desirable. Finance & Logistics: Basic knowledge of handling budgets, processing invoices, and checking inventory/deliveries. Computer Skills: Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint). Core Skills: Highly organized, great at managing time, and able to handle multiple tasks at once. Adaptability: A quick learner who can easily step into an existing role and keep things moving. Interested candidates please apply through LinkedIn or send your resume to: [email protected]