--- title: Operations & Business Support Coordinator at Nexus Georgia description: About the role Nexus Georgia is a Tbilisi-based finance and accounting advisory firm supporting international technology and growth companies. We are looking for an organised and proactive Operations --- # Operations & Business Support Coordinator **Company:** Nexus Georgia **Location:** Tbilisi, Georgia **Posted:** 2026-08-19 **Apply by:** 2026-10-03 [Apply / View original posting](https://www.linkedin.com/jobs/view/4453452050) ## Job description About the role Nexus Georgia is a Tbilisi-based finance and accounting advisory firm supporting international technology and growth companies. We are looking for an organised and proactive Operations & Business Support Coordinator to help manage Nexus’s internal operations and support the team across client administration, people processes, business development and general business operations. This is a broad role for someone who enjoys keeping things organised, following actions through to completion and gradually taking ownership of recurring processes. As a small and growing professional-services firm, our work is not always completely standard, so good judgement, attention to context and knowing when to act independently or ask for input are important. The role will work closely with the Nexus leadership team and will have the opportunity to take on greater ownership as they become familiar with the business. Key responsibilities Client, Legal & Compliance Administration · Prepare employee, contractor, client and other routine agreements using existing templates, previous agreements and agreed commercial terms · Support preparation of amendments and other non-standard documents based on senior guidance, coordinate review and signatures and maintain complete records · Maintain a contract register and track signatures, renewals, termination dates and other relevant contractual actions · Prepare and issue client invoices, maintain invoicing trackers and follow up internally on outstanding payments · Support AML and KYC processes, including collection and organisation of documentation, routine checks and maintenance of relevant records · Coordinate recurring corporate, compliance and administrative deadlines and liaise with the company’s accountant and other external providers where required · Business Development & Marketing Support · Prepare and format proposals and other materials for prospective clients based on information and commercial terms provided by the senior team · Update company credentials, presentations and other business-development materials · Maintain and format employee biographies and CVs for proposals and credentials documents · Support preparation and coordination of LinkedIn and other marketing content People & Team Coordination · Coordinate team onboarding and offboarding and maintain personnel files, leave records and related documentation · Support recruitment processes, including vacancy posting, application coordination, initial screening and first-stage candidate discussions where appropriate · Maintain and continuously improve onboarding materials and processes · Coordinate annual goal-setting and performance-review processes, including timelines, documentation and follow-ups · Review and summarise employee and contractor timesheets and follow up on missing or incomplete submissions General Operations · Maintain organised internal filing and document-management systems and ensure appropriate storage and archiving of company records · Document and periodically update internal procedures, policies, checklists and administrative guidelines · Maintain action-item trackers, follow up with relevant owners and support timely completion of outstanding actions · Help improve recurring processes, templates, formats, systems and internal ways of working · Take on additional operational responsibilities as the role and the company develop Candidate profile · Around 2–5 years of experience in operations, project coordination, executive or business support, professional-services administration, HR operations or a similar role · Strong written English and confidence working with business documents · Very good organisational skills and ability to manage several tasks and deadlines while maintaining strong follow-through · Good judgement and ability to distinguish between routine matters that can be handled independently and issues requiring senior input · Practical and proactive approach, with willingness to take ownership rather than wait for detailed instructions · Reliable, discreet and comfortable handling confidential information · Strong working knowledge of Word, PowerPoint and Excel · Comfortable learning new systems, tools and processes · Previous exposure to agreements, proposals, invoicing, recruitment or HR administration, client onboarding or AML/KYC would be useful, but experience across all areas is not required · Previous experience in professional services, consulting, financial services, legal services or an international business environment would be an advantage Working arrangement Location: Tbilisi Full-time preferred, although a 70–80% arrangement may be considered for a strong candidate. The scope of the role is expected to develop over time as the person becomes familiar with Nexus and takes ownership of additional areas. --- 🔔 [Monitor similar jobs on Gurify](https://gurify.com/?utm_source=techgeo&utm_medium=jobboard&utm_campaign=monitor_similar&role=Operations+%26+Business+Support+Coordinator) — get alerted when matching roles are posted in Georgia. ```json {"@context":"https://schema.org/","@type":"JobPosting","title":"Operations & Business Support Coordinator","description":"

About the role Nexus Georgia is a Tbilisi-based finance and accounting advisory firm supporting international technology and growth companies. We are looking for an organised and proactive Operations & Business Support Coordinator to help manage Nexus’s internal operations and support the team across client administration, people processes, business development and general business operations. This is a broad role for someone who enjoys keeping things organised, following actions through to completion and gradually taking ownership of recurring processes. As a small and growing professional-services firm, our work is not always completely standard, so good judgement, attention to context and knowing when to act independently or ask for input are important. The role will work closely with the Nexus leadership team and will have the opportunity to take on greater ownership as they become familiar with the business. Key responsibilities Client, Legal & Compliance Administration · Prepare employee, contractor, client and other routine agreements using existing templates, previous agreements and agreed commercial terms · Support preparation of amendments and other non-standard documents based on senior guidance, coordinate review and signatures and maintain complete records · Maintain a contract register and track signatures, renewals, termination dates and other relevant contractual actions · Prepare and issue client invoices, maintain invoicing trackers and follow up internally on outstanding payments · Support AML and KYC processes, including collection and organisation of documentation, routine checks and maintenance of relevant records · Coordinate recurring corporate, compliance and administrative deadlines and liaise with the company’s accountant and other external providers where required · Business Development & Marketing Support · Prepare and format proposals and other materials for prospective clients based on information and commercial terms provided by the senior team · Update company credentials, presentations and other business-development materials · Maintain and format employee biographies and CVs for proposals and credentials documents · Support preparation and coordination of LinkedIn and other marketing content People & Team Coordination · Coordinate team onboarding and offboarding and maintain personnel files, leave records and related documentation · Support recruitment processes, including vacancy posting, application coordination, initial screening and first-stage candidate discussions where appropriate · Maintain and continuously improve onboarding materials and processes · Coordinate annual goal-setting and performance-review processes, including timelines, documentation and follow-ups · Review and summarise employee and contractor timesheets and follow up on missing or incomplete submissions General Operations · Maintain organised internal filing and document-management systems and ensure appropriate storage and archiving of company records · Document and periodically update internal procedures, policies, checklists and administrative guidelines · Maintain action-item trackers, follow up with relevant owners and support timely completion of outstanding actions · Help improve recurring processes, templates, formats, systems and internal ways of working · Take on additional operational responsibilities as the role and the company develop Candidate profile · Around 2–5 years of experience in operations, project coordination, executive or business support, professional-services administration, HR operations or a similar role · Strong written English and confidence working with business documents · Very good organisational skills and ability to manage several tasks and deadlines while maintaining strong follow-through · Good judgement and ability to distinguish between routine matters that can be handled independently and issues requiring senior input · Practical and proactive approach, with willingness to take ownership rather than wait for detailed instructions · Reliable, discreet and comfortable handling confidential information · Strong working knowledge of Word, PowerPoint and Excel · Comfortable learning new systems, tools and processes · Previous exposure to agreements, proposals, invoicing, recruitment or HR administration, client onboarding or AML/KYC would be useful, but experience across all areas is not required · Previous experience in professional services, consulting, financial services, legal services or an international business environment would be an advantage Working arrangement Location: Tbilisi Full-time preferred, although a 70–80% arrangement may be considered for a strong candidate. The scope of the role is expected to develop over time as the person becomes familiar with Nexus and takes ownership of additional areas.

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