Personal Assistant to the CEO

We're Hiring: Personal Assistant to the CEO — Tbilisi (On-site) About the Role We are seeking a highly organized, proactive, and trustworthy Personal Assistant to the CEO to join our team. In this role, you'll provide high-level administrative and personal support, ensuring smooth coordination of the CEO's professional and personal affairs. You'll work closely with senior leadership, internal teams, and external partners to keep priorities on track and communication seamless. This position is ideal for a detail-oriented, mature professional who thrives in a fast-paced, high-responsibility environment and takes pride in discretion, precision, and reliability. 📍 Location: Tbilisi, Georgia — On-site (no remote work) 🕒 Work hours: 10:00 – 19:00 📅 Start date: September 1 Requirements: Bachelor's degree in Management, Business Administration, Human Resources, or a related field Previous experience supporting a CEO, Founder, Managing Director, or senior executive is strongly preferred Excellent command of English and Russian (written and spoken) is mandatory Exceptional written communication skills, including professional correspondence, proofreading, and document preparation High level of integrity, professionalism, discretion, and ability to handle confidential information Strong organizational, time management, and multitasking skills with the ability to prioritize effectively Ability to work under pressure, manage multiple priorities, and maintain accuracy and attention to detail Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms Responsibilities: Provide high-level Personal Assistant support to the CEO Manage the CEO's calendar, appointments, meetings, and daily schedule Coordinate internal and external meetings, business events, off-sites, and company initiatives Organize extensive international travel arrangements, including detailed itineraries, accommodations, transportation, and last-minute changes Draft, proofread, translate, and respond to emails, letters, reports, and other correspondence on behalf of the CEO in English and Russian Ensure professional communication and follow-up with internal teams, partners, clients, and stakeholders Support office management activities and contribute to the smooth daily operation of the office Coordinate administrative tasks and ensure efficient workflow across multiple priorities Prepare meeting materials, take minutes, track action items, and support follow-up processes Provide personal administrative support when required, including appointments, household administration, and personal scheduling Coordinate and assist with administrative matters related to the CEO's family members, including appointments, travel arrangements, and other personal coordination as assigned Maintain strict confidentiality regarding business, financial, and personal information Oversee day-to-day administrative operations and ensure a high standard of organizational efficiency Key Competencies: Exceptional attention to detail Strong communication and interpersonal skills Ability to anticipate needs and proactively solve problems Professional attitude and strong sense of responsibility Flexibility and adaptability in a dynamic environment Ability to build trust and maintain confidentiality at all times