Event Execution Coordinator

Event Execution Coordinator at (Tbilisi). Deadline 08 August.

08 August About Us: AI for Georgia Summit 2026 is one of the country`s leading AI and technology events, bringing together international speakers, innovative companies, startups, investors, and public sector leaders. Our mission is to connect people, share knowledge, and help position Georgia as a growing hub for technology and innovation. Event Execution Coordinator (Part-Time, Fixed-Term) Role Overview: We`re looking for an organized and proactive Event Execution Coordinator to help keep everything running smoothly in the months leading up to the summit. You`ll help track progress, coordinate with team members, and make sure important tasks don`t fall behind. This role is ideal for someone who enjoys bringing structure to fast-moving projects and likes seeing plans successfully come to life. Key Responsibilities: ** Keep track of project timelines, deadlines, and ongoing tasks across different teams. ** Follow up with team members to ensure work is progressing as planned. ** Help assign and organize tasks based on project priorities. ** Identify potential delays or challenges early and communicate them to management. ** Maintain a clear overview of project progress and provide regular status updates. ** Coordinate day-to-day communication to keep everyone aligned. ** Help ensure documents, files, and project information remain organized and up to date. ** Support on-site event execution during the summit and any related company events, helping ensure everything runs smoothly. Must-Have Qualifications: ** 2+ years of experience in event coordination, project coordination, operations, or a similar role. ** Fluent Georgian and excellent written and spoken English. ** Strong organizational and time-management skills. ** Comfortable working with Google Workspace, Outlook, Slack, and other everyday collaboration tools. ** Ability to manage multiple priorities while staying detail-oriented. ** Available to work approximately 24 hours per week (3 days). ** Available to attend the event in Tbilisi and occasional in-person meetings when required. Preferred Qualifications: ** Experience coordinating conferences, business events, or corporate projects. ** Familiarity with project management platforms such as Zoho, Trello or similar tools. ** Experience working with cross-functional teams in a fast-paced environment. Key Competencies: ** Strong organization and attention to detail. ** Clear and professional communication. ** Reliability and accountability. ** Ability to stay calm and adaptable in a dynamic environment. Working Environment: ** Flexible part-time schedule (24 hours per week). ** Fully remote work with occasional meetings in Tbilisi. ** Opportunity to contribute to one of Georgia`s leading AI and technology events. ** A collaborative, supportive, and international working environment. Employment Details: Contract: Fixed-term, ending after the successful completion of AI for Georgia Summit 2026. Compensation: Based on Experience; can be negotiated. AI for Georgia Summit is committed to creating an inclusive workplace where everyone is treated with respect and given equal opportunities. We welcome applications from candidates of all backgrounds and experiences.