Recruitment Coordinator/Administrator

About Patrianna Patrianna is a fast-scaling product and service provider based in Gibraltar, supporting some of the most exciting and dynamic brands in the global social gaming space. We partner with clients to deliver high-impact operational services that fuel user acquisition, retention, compliance, payments, and customer engagement at scale. With deep industry expertise across CRM, marketing, player support, risk and fraud, and data-driven performance optimization, our teams are trusted to handle critical functions for high-growth gaming businesses. Our service model combines agility, best-in-class tools, and a hands-on approach, allowing our partners to focus on product innovation while we deliver the operational backbone. At Patrianna, we don't just support growth—we accelerate it. Whether it's launching a new brand, expanding into new markets, or driving performance improvements, we deliver real results with speed, precision, and accountability. The Role Keep our recruitment engine running at full speed — owning ATS administration, candidate database health, and TA reporting so the team can focus on hiring great people. What You Will Be Doing You'll own day-to-day administration and hygiene across multiple ATS platforms (including Ashby), keeping pipelines clean, candidate data accurate, and requisitions up to date. You'll grow into the team's Ashby subject matter expert — building automations, workflows, and documentation that reduce manual effort and make the whole TA function sharper. You'll manage and optimise the global candidate database, ensuring GDPR compliance, strong data quality, and well-structured talent pools ready to activate. You'll produce regular TA reports covering pipeline activity, time-to-hire, and source effectiveness — keeping the team and stakeholders informed with clean, consistent data. You'll keep job advert templates, recruitment trackers, and shared documentation accurate, on-brand, and easy to use. You'll support TA projects end-to-end — tracking timelines, coordinating stakeholder input, and helping roll out new tools and processes. What We Are Looking For Hands-on experience administering an ATS — you understand pipeline hygiene, data integrity, and what good looks like across a busy recruitment operation. Proven ability to work with data and produce clear, accurate reports that non-technical stakeholders can actually use. A track record of managing and segmenting candidate databases with a strong eye for GDPR and privacy compliance. Comfortable working across multiple systems simultaneously and building process documentation others can follow. Ashby experience is a real advantage — or demonstrated ability to become a power user of a new platform quickly. Someone who communicates directly, takes accountability seriously, and thrives in a fast-moving, remote-first environment. Why you will love it Patrianna moves fast and trusts its people to do the same. You won't be lost in layers of bureaucracy — this is a lean team where your work has direct, visible impact and there's a genuine path to owning something meaningful. The culture is direct, transparent, and low on politics. We say what we mean, document what we agree, and get things done. If you want a role where you can build, improve, and leave things better than you found them, this is it. We hire based on skills, drive, and ideas — nothing else. Your background, gender, age, race, ethnicity, disability, sexual orientation, religion, neurodiversity, or educational path will never be a barrier to joining us. We also welcome candidates from non-traditional career journeys and value diverse perspectives that challenge conventional thinking. Diversity fuels our innovation, collaboration, and growth, and we're committed to creating an environment where everyone can contribute their best work and thrive.